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Create a site Specific SWMS (JSEA, JSA, JHA) from the Job Form

New SWMS/ JSA/ JSEA/ JHA



The first thing you need to do when creating a new Site Specific SWMS/ JHA is to select the following:
  1. JSEA/SWMS Initiated By:
    1. This is normally the main person on site for this project. You can select from the dropdown list which displays from the list of employees or subcontractors entered into JSEAsy, or you can type in a name
  2. Supervisor Review:
    1. This is normally the supervisor for this project. You can select from the dropdown list which displays from the list of employees or subcontractors entered into JSEAsy, or you can type in a name
  3. Management Review:
    1. This should be someone in senior management or a PCBU. You must select from the dropdown list which displays from the list of employees or subcontractors entered into JSEAsy.
  4. Work Description:
    1. Enter in a description of the work (or Job) to be undertaken
  5. Continue with SWMS Creation
    1. Click on this button to take you to the next window
  6. SWMS (JSA,JSEA, JHA) details and signoff

Hint

When you enter In an employee or subcontractor, tick the box "Authorised for supervisors review" to have there name displayed when selecting from the supervisors review list. Tick the box "Authorised for Management review" to have there name displayed when selecting from the supervisors review list




Site Specific SWMS (JSA, JSEA, JHA) Form


Site Specific SWMS (JSA, JSEA, JHA)

This is where you enter in details for your site specific SWMS. Note the reference to "SWMS" will change to "JSEA" or "JSA", or "JHA" depending on the selected region.
You can build your site specific SWMS from scratch, however it is usually easier to build it by inserting templates of the steps that you are going to take in the order in which you are going to take them.

  1. Insert  existing SWMS/ JSEA/ JSA/ JHA Templates into your site specific SWMS
    1. Click on the insert SWMS template button on the RHS of "New Main Process Step"
  2. After inserting a SWMS template if you click on the Main process step, it will select it and highlight in green
  3. When a Main Process step is highlighted in green the associated sup process step will also be highlighted in green
  4. If you click on a potential hazard associated with the sub process step, it will be highlighted in green, and the related control measures will be displayed
  5. From there you can add or delete any entries (main or sub process steps, potential hazards, or control measures.)
  6. click on View/ Edit Signoff List  to take you back to the previous window
  7. Select PPE required for your job
  8. Select/ Edit the duties and responsibilities, Licencing, training requirements etc.. for your job
  9. if you find an error in the list of Potential Hazards and control measures you can edit them here


Watch a Video Demonstration on creating a Site specific SWMS using existing templates (5 min 28 sec)

Hint

If you are going to make a SWMS for a task that you are like to do over again, you are better off making a template that contains all of the job steps, and then inserting tat template into your site specific SWMS. (Note you can not copy an existing site specific SWMS into another job.)

A good example of this is to look at the Bricklaying to new project home template.

  1. Go to the main options
  2. Select an existing "SWMS" template
  3. Open for read only
  4. Type in Brick in the bottom Keyword search box (Search all industry types and all Industry Specifics)
  5. Click in the line that say, "Bricklaying to new project home"
  6. Click ok
  7. Review the template

Look at creating a new "SWMS" template for information and tips on creating a new SWMS template

 

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