What's new in Version 4.5?

Awesome new Features!

  • New features (All versions)
  • New enhancements (All versions)
  • New Cross Country References (All versions)
  • New Plant and Equipment Risk Assessments (All versions)
  • New SWMS/ JSA/ JHA templates (All versions)
  • New flexible SWMS/JSA formats:
    • New Tables for High Risk Construction Work (HRCW)
    • New Permits Required table
    • Full or simplified reports available
  • New SOPs (All versions)
  • New Reminders (All versions)
  • New Policies (Premium versions)
  • New procedures (Premium versions)
  • New inspections (Premium versions)
  • New WHS/ OHS Forms (Premium versions)
  • Updated forms (Premium version)
When you upgrade, all of the new features are added to your existing data file so you don’t lose any of your previously entered information.
JSEAsy v4.5.3
There are 892 SWMS templates included in v4.5.3

New SWMS/ JSA Templates

94 New SWMS/ JSA/ JSEA templates have been added since the release of v4.4.1

Download the v4.5.3 SWMS template register

New SOPs

7 New Safe Operating Procedures (SOP) have been added since the release of v4.4.1

Download the v4.5.3 SOP Register
There are 48 SOPs included in v4.5.3 of the JSEAsy EHS Software
The information stored in the defaults table are automatically inserted into many of the Policies and Procedures. Putting all the right people in all of the right places eliminating the need to manually update your corresponding documents.

Additional options for your businesses defaults

  • Added in the ability to change the default Electrical Tool test colours
  • Added in the ability to set the default report size to suit  ISO A4 or US Letter sized paper
Do a search for trade contractors or employees

Employee or Subcontractor Classification Search

Added a new Employee or Subcontractor  classification search
Search all of your employees, subcontractors or both for a list of everyone by a classification.

E.G. Search for a list of Electricians or Plumbers
Create Plant and Equipment Risk Assessments with the JSEAsy Safety Management Software

Plant and Equipment Risk Assessment

Plant and Equipment Risk Assessments have been added to v4.5.3
Excavator Plant and Equipment Risk Assessment included in v4.5.3 of the JSEAsy Safety and Environmental management software
Employee and subcontractor training matrix is included in all versions of the JSEAsy safety Management Software

Enhanced site specific SWMS/JSEA with greater flexibility

When creating a new Site Specific SWMS/ JSEA you now have the option to use and display two new tables:
  • High Risk Construction Work
  • Permits Required

Employee Inductions and Training Matrix report includes a signoff area in all versions of the JSEAsy Safety software

More Options

You now have the ability to display or not to display the electrical tool testing colours on the SWMS/JSEA report
Revision history for better document control

Two report format options to choose from

Two different reports are available

  1. The full report

  2. The simplified report
Site specific SWMS register

Site specific SWMS Report

Page one of the report is the same for the full report or the simplified report

We have added in Responsible for monitoring SWMS compliance under the Supervisors Review
Tables High Risk Construction Work covered in the this SWMS and Permits Required tables

High Risk Construction Work and Permits tables

If selected the new tables will be displayed on page 2:

  • High Risk Construction Work (HRCW)

  • Permits required
SWMS template developed by (name of person), so you can keep track of who and when a template was created

Hierarchy of Controls

The Hierarchy of controls will be displayed on both reports.

The hierarchy of controls is intended to provide a systematic approach to enhance occupational health and safety, eliminate hazards, and reduce or control OH&S risks. Each control is considered less effective than the one before it. It is usual to combine several controls in order to succeed in reducing the OH&S risks to a level that is as low as reasonably practicable
Part 2 the Hazard Analysis, Control and legislation worksheet - Full report

The Full JSEA/SWMS Report

In the full report, Part 2 the Hazard Analysis, Control and legislation worksheet is as we are used to seeing with initial and residual risk rating and action by included in the worksheet.
Risk Matrix to give a score rating when you combine the likelihood or frequency of an incident with the consequence

The Simplified SWMS Report

In the Simplified report, the following have been omitted:

  1. Legislation References
  2. Initial and Residual Risk Ratings
  3. Action By

Full JSEA/SWMS Report Part 4 Worker qualification and induction

Full JSEA/SWMS Report Part 4 Worker qualification and induction

The sign off sheet in the Full JSEA/SWMS Report Part 4 Worker qualification and induction has been moved to the back end of the report.
This section includes:
  1. Personal qualifications required
  2. Duties and responsibilities
  3. Formal or specialised training and licences required
  4. References to legislations, standards, and codes of practice
  5. Plant and equipment to be used
  6. Plant, equipment and area safety inspections required

Simplified SWMS Report Part 4 Worker induction

Simplified SWMS Report Part 4 Worker induction

The sign off sheet in the Simplified SWMS Report Part 4 Worker induction has been moved to the back end of the report.
This section omits the following:
  1. Personal qualifications required
  2. Duties and responsibillities
  3. Formal or specialised training and licences required
  4. References to legislations, standards, and codes of practice
  5. Plant and equipment to be used
  6. Plant, equipment and area safety inspections required
Safety Acts and Legislations are linked to the selected Country

Modifying existing SWMS templates

We have enhanced the tracking of SWMS template revision

Tracking Modifications and Revisions

When you close the opened SWMS template form, you will be asked if you have modified the template

Plant and Equipment register
SWMS Template Revision History

Revision History

New comments fields have been added to the revision history for traceability of revisions

Combined Plant and Equipment Register and Service log report all in one easy report

Cross Country References

Behind the scenes v4.5 will automatically convert Australian references used in existing templates to the equivalent reference for your selected region.

This applies to:
  • References
  • Qualifications
  • Training and Licences
Safe Operating Procedure (SOP) register

WHS Forms Revised/Updated

The Following forms have been updated:

  • WHS - Form 03 - Accident & Injury Report
  • WHS - Form 04 - WHS Policy
  • WHS ‐ Form 05 ‐ WHS Policy Statement
  • WHS ‐ Form 06 ‐ Near Miss Report
  • WHS ‐ Form 11 ‐ Project SDS Register
  • WHS ‐ Form 12 ‐ Project Hazardous Substances Register
  • WHS ‐ Form 13 ‐ Project Hazard Register
  • WHS ‐ Form 15 ‐ Works Safety Inspection
  • WHS ‐ Form 17 ‐ Subcontractor Safety Notification
  • WHS ‐ Form 18 ‐ Subcontractor WHS Compliance End Contract Checklist
  • WHS ‐ Form 19 ‐ Subcontractor WHS Compliance WIP Contract Checklist
  • WHS ‐ Form 20 ‐ Subcontractor WHS Compliance Tender Contract Checklist
  • WHS ‐ Form 24 ‐ WHS Induction Questionnaire
  • WHS ‐ Form 46 ‐ Task Observation / Safety Inspection
  • WHS ‐ Form 48 ‐ Employee Training and Inductions Matrix
  • WHS ‐ Form 60 ‐ Plant and Equipment Register
  • WHS ‐ Form 61 ‐ Portable Ladder Inspection
  • WHS ‐ Form 67 ‐ Mobile Plant Daily Checklist

New WHS/ OHS Forms

Premium versions:

We have added the following new WHS forms:
  • WHS Form 70 Fatigue Management Policy and Procedure
  • WHS Form 71 Demolition Work Management Plan
  • WHS Form 72 Site attendance register
  • WHS Form 73 Site Induction & Checklist
  • WHS Form 74 Site Bush Fire Emergency Response Procedure


Workplace Health and Safety (WHS) forms register
Upgrade to latest version

Upgrade Now

All versions:

When you upgrade your version of JSEAsy, all of the new features enhancements and templates are added to your data file so you will not lose any of the work and data you have.

Just login to JSEAsy with your username and password and then go to Upgrade versions for JSEAsy

Not sure which version you are running?

Have a look here to see which version of the JSEAsy safety management software you are running

Always make sure you do a backup regularly and before attempting any upgrade


Upgrade Versions

For older versions You may need to upgrade incrementally to the latest version

Upgrade now for instant access to the latest features
JSEAsy Support. We are here to help

Need Help?

Need help upgrading?

If your not sure which is the best version to upgrade to, just give me a call or send me an email.

When upgrading from older versions the upgrades are huge and can take a bit of time and resource.  We can simplify this for you!

Just send us a copy of your data file and we can upgrade it for you and send it back to you all upgraded to the latest version.

Don't hesitate to contact us at anytime if you have any questions or need any help.